PARCS + Valet: PARCS Access

Modified on Tue, 26 Mar 2024 at 09:23 AM

PARCS ACCESS


The PARCS Access module is designed to streamline and enhance efficiency in busy valet operations. Valet tickets can be issued via the Flash Valet app or by scanning at a PARCS kiosk, allowing attendants to process cars faster. When ready to park, valet runners can scan their ID and tag for garage access, providing a seamless experience much faster than traditional valet methods.


This module is ideal for high-volume locations – like hotels – that want to streamline their valet operations.




Requirements

  • Please contact support@flashparking.com to enable PARCS Access Mode.
  • Valet runners must have an employee barcoded tag to access the garage.




How It Works

Transient/Overnight

  • Step 1. The customer drives up to the valet in their vehicle. The valet runner gives them the vehicle claim check part of the four-part valet ticket, hangs the tag on the rearview mirror, and attaches the key part of the ticket to the car keys.


  • Step 2. When the valet runner is ready to park the car, they just drive up to a PARCS kiosk (Entry), scan their employee-issued ID (barcode), and then scan the corresponding hang tag.



  • Step 3. The PARCS kiosk issues the ticket within the system, and the valet runner is attributed as the runner who parked the car using their employee ID badge.


  • Step 4. When the customer is ready to leave, they text for their car and receive an estimated wait time. Then, they can pay and tip either via a mobile platform or at the valet stand.


  • Step 5. Once the ticket is paid, the valet runner grabs the keys with the corresponding ticket number and upon exiting the garage or lot in the vehicle, will scan their employee badge followed by the hang tag (ticket).


  • Step 6. Valet runner hands the keys to the customer..



Monthlies

  • Step 1. The customer drives up to the valet in their vehicle. The valet runner retrieves the monthly parker’s tag. 


  • Step 2. When the valet runner is ready to park the car, they just drive up to a PARCS kiosk (Entry), scan their employee-issued ID (barcode), and then scan the corresponding hang tag. 


  • Step 3. The PARCS kiosk issues the ticket within the system and the valet runner is attributed as the runner who parked the car via the employee ID badge.


  • Step 4. When the customer is ready to leave, they text for their car and receive an estimated wait time.


  • Step 5. The valet runner grabs the keys with the corresponding tag and upon exiting the garage or lot in the vehicle, will scan their employee badge followed by the tag.


  • Step 6. Valet runner hands the keys and tags to the customer.




Features


  • PARCS Access Must Issue: This setting requires the creation of a valet ticket before the valet runner enters the Garage/Lot.
  • PARCS Access Must Pay: This setting requires payment of the valet ticket before allowing the valet runner to exit the Garage/Lot.
  • PARCS Access Complete: This setting completes the ticket when the valet runner scans it at the exit kiosk, eliminating the need to complete it through the Flash Valet app.


To enable any of these features, please contact support@flashparking.com.



Implementation

Employee Account Configuration

The Valets or Runners that will be accessing the garage/lot will need to scan an Employee Barcoded Tag, there are two ways you can assign an employee tag to the user.


1. Go to the Control Panel in the Flash Valet App, and select Pick Runners.




2. Choose an employee to assign an employee barcode to.




3. Assign an employee barcode:


System-assigned number: Click on Assign, and the system will automatically assign an employee number.



Custom number: Click on the camera icon and scan the employee barcode you want to assign to the employee.


NOTES:

  • The barcoded tag must have FVEN as a prefix. FVEN stands for Flash Valet Employee Number.
  • The maximum number of digits after the FVEN prefix is 9, as shown in this example: FVEN050208001.
  • The Barcoded Employee Tag uses a Code 39 barcode type.
  • Two employees in the same COMPANY must NOT have the same/overlapping numbers. To avoid this, typically a certain range will be assigned to a particular location.


5. Once assigned, this confirmation will pop up.





Compatibility

  • Transient tickets
  • Overnight tickets
  • Monthly parkers


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